Event Coordinator

Summary

As an Event Coordinator at Angel Studios, you’ll help bring light to the world through world-class experiences that amplify our stories. You will coordinate and execute events—large and small—that connect audiences to Angel’s mission and strengthen our relationships with partners, creators, and communities.

This role requires equal parts creativity and precision. You’ll coordinate logistics, vendor coordination, budgets, and on-site execution while upholding Angel’s culture of excellence, gratitude, and ownership.

Why This Role Matters

Events are where our mission becomes tangible—where audiences feel what it means to “amplify light.” The Event Coordinator plays a vital role in ensuring each event—whether a theatrical premiere, creator experience, or internal celebration—embodies Angel’s values and creates lasting impact.

Expectations of Leaders at Angel Studios:

• Amplify light in every action.
• As the owner of your outcomes, you are empowered to break down silos and coordinate with any and all people you need in order to reach your goals. 
• You are ultimately responsible for achieving the outcomes while also using resources wisely - whether that be money, people, or time.
• Know your customer - it might be our viewers, investors, creators, or internal Angel Teams. Ensure you understand your customer and are providing what THEY need and not just what you want to build. 

Core Responsibilities

• Coordinate all logistical aspects of events from concept to completion, ensuring alignment with Angel’s vision, values, and culture.
• Develop and maintain event plans, timelines, checklists, and communications.
• Manage venue selection, vendor relations, catering, A/V, décor, permits, insurance, and safety compliance.
• Oversee travel, lodging, and transportation logistics for guests, speakers, and team members.
• Track and reconcile event budgets, expenses, and invoices to stay within approved limits.
• Support leadership in scheduling, meeting coordination, and communication.
• Partner cross-functionally with creative, marketing, and production teams to deliver high-quality, on-brand experiences.
• Identify process improvements and act proactively to resolve issues before they impact execution.
• Maintain documentation, records, and post-event reports to inform continuous improvement.

How Success Is Measured

• Events run on time, on budget, and on mission.
• Internal and external partners experience clear, proactive communication.
• Post-event evaluations show seamless coordination and high satisfaction.
• Budgets, contracts, and logistics are executed with excellence and stewardship.
• Demonstrates Angel’s principles of ownership, energy, curiosity, and gratitude in daily work.

Competencies

• Strong organizational and time management skills with meticulous attention to detail.
• Excellent verbal and written communication skills.
• Proven ability to manage multiple priorities in a fast-paced, evolving environment.
• Proficiency in Google Workspace and Microsoft Office.
• Resourceful problem-solver who thrives amid ambiguity.
• Positive energy and high personal accountability.
• Confidentiality and professionalism in all matters.
• Experience coordinating projects or events (2+ years preferred).

Work environment - When in the main office, expect a comfortable, air-conditioned work environment. Team members are issued their own desks, but the office is an open, shared space and can be fast-paced and occasionally noisy.

Physical demands - Must be able to sit or stand at a desk for extended periods of time. 

Position type and expected hours of work - Regular full-time, 40 hours per week.

Travel required - Must be able to travel domestically and internationally

Preferred Background

• Event Management or Project Coordination experience in creative or entertainment industries.
• Exposure to theatrical releases, red-carpet events, or large-scale brand activations.
• Familiarity with Angel, the Angel Guild, and our body of work (films, series, and other projects).
  

EO Statement

At Angel Studios, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and team members.

Other Duties

This job description is not designed to cover all duties, responsibilities, or activities that may be required. Duties and responsibilities may change at any time with or without notice.
      Applicants have Federal employment law rights. For more information about these protections, please review the following official posters:

• https://www.dol.gov/agencies/whd/posters/fmla
• https://www.eeoc.gov/poster
• https://www.dol.gov/agencies/whd/posters/employee-polygraph-protection-act